PVB Fabrications, Inc. (PVB), a direct-hire, multi-disciplined industrial construction and metal fabrication company, is seeking a motivated and detail-oriented Accounting Assistant to join our team.

The ideal candidate enjoys working in a fast-paced environment, is eager to learn, and takes pride in accuracy, organization, customer service, and being a dependable business partner to both our accounting and operations teams.

About the Role

The Accounting Assistant provides accounting and administrative support across multiple areas of PVB’s business, including accounts payable, customer billing, invoice preparation, reporting, and financial documentation.

This position will work closely with accounting, project management, operations, vendors, subcontractors, and customers to help ensure financial information is accurate, properly supported, and processed in a timely manner. The role provides an opportunity to gain broad accounting experience within a growing construction and fabrication company.

Key Responsibilities

• Assist with processing vendor and subcontractor invoices, ensuring accuracy and compliance with company procedures.
• Review and match invoices with purchase orders, contracts, receiving documentation, lien waivers, and other supporting documentation.
• Verify quantities, pricing, coding, payment terms, freight charges, applicable taxes, and other invoice details.
• Research and help resolve invoice discrepancies by working with vendors, project teams, and internal departments.
• Assist with vendor payment processing and maintain accurate payment records and documentation.
• Assist with preparing and generating customer invoices and billing packages.
• Compile and organize supporting documentation required for customer billing, including contracts, purchase orders, timesheets, receipts, reports, and other project documentation.
• Review customer invoices and billing packages for completeness and accuracy prior to submission.
• Work with project managers and operations teams to obtain information and documentation necessary for accurate and timely billing.
• Assist with customer and project billing reports and other accounting-related reporting.
• Support purchase order closeout, expense report review, basic accounting entries, and account reconciliations.
• Communicate professionally with customers, vendors, subcontractors, and internal team members regarding accounting and billing matters.
• Maintain accurate and organized accounting records and supporting documentation.
• Provide administrative support, including front desk coverage and special projects, as needed.

Qualifications

• Associate or bachelor’s degree in accounting, finance, business, or a related field preferred; candidates with relevant accounting, accounts payable, billing, or bookkeeping experience in lieu of a degree are encouraged to apply.
• Construction industry experience is a plus.
• Bilingual (English/Spanish) strongly preferred, with the ability to communicate effectively with customers, vendors, subcontractors, and internal teams.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Excel reporting and working with financial data.
• Experience with accounting software such as Sage, QuickBooks, or similar systems preferred.
• High attention to detail with strong organizational and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication skills and a willingness to work collaboratively across departments.
• Ability to maintain confidentiality of financial and company information.

Why Join Us?

• Supportive, team-oriented culture with opportunities to learn and grow.
• Exposure to multiple areas of accounting and construction operations.
• Competitive salary based on experience.
• Comprehensive medical, dental, and vision benefits.
• 401(k) with company match.
• Paid holidays and Paid Time Off.