PROJECT ACCOUNTANT

Reports to: Project Controller

FSLA: Exempt

Objective: The project accountant position is accountable for monitoring the progress of projects, investigating variances, tracking project compliance, assessing project risk management and ensuring that project billings are issued to customers and payments collected. This position requires attention to detail and proficiency with financial systems and Microsoft Office. Must meet tight deadlines and perform a multitude of accounting duties.

RESPONSIBILITIES

• • Prepare and process journal entries.
  • Financial Reporting.
  • Understand Generally Accepted Accounting Principles (GAAP) and practices.
  • Maintain and improve the company’s internal controls.
  • Participate in annual project audits.
  • Sharing additional department duties including but not limited to; daily mail, sales and use tax compliance list, subcontractor billing list, reconciling of vendor statements and running processes from ASAP to Timberline.
  • Responsible for the set up and maintenance of projects in accounting software for integration into project management software.
  • Ability to work on multiple projects and adhere to company financial calendar deadlines.
  • Enter or update job set up information in Timberline for project status, address, staffing, etc.
  • Update specific project financial information including set up of project cost codes, categories and descriptions, including processing any changes to accounting software.
  • Review and enter project budget information into accounting software to integrate with project management software and reconcile to the contract schedule of values.
  • Enter contractual Schedule of Values into accounting software and set up billing format for monthly Owner billing.
  • Track, receive and enter all subcontractor and vendor billing for Project Manager review and approval. Review subcontractor billing related to subcontract value, previous billed and other contractual submission requirements and ensuring that sub pay application matches their backup.
  • Review vendor invoices for sales tax compliance to conform with State mandates.
  • Track subcontractor sales and use tax compliance, create sales tax invoices as needed and work with accounting team to hold appropriate amount from payments if necessary.
  • Monitor vendor holds, review report sent out on Mondays and follow up on any changes.
  • Prepare draft Owner billing, including all applicable backup and required documentation and meet with Project Managers to review submission.
  • Attend Owner billing meetings as needed.
  • Attend project update meetings with project team, both on-site and off-site, including kick off and closeout.
  • Investigate any unbillable cost and report any opportunities for additional billings to management. Review and reconciliation of cost should occur during preparation of monthly owner billing.
  • Work with PM to finalize all project related accounts receivable in accordance with financial schedule.
  • Monitor cash receipts and prepare Cash Requirements needed for payments to subcontractors and vendors. Review Cash Req prior to check run with PC and advise of any non-compliant vendors including sales and use tax.
  • Track and facilitate project financial closeout with project team.
  • Assist with project audits as needed.
  • Provide year-end support of auditor requirements, which may include research and reconcilement.
  • Ad hoc reporting as needed.

Warranty, Small Projects, Preconstruction:

• • Set up, track cost and bill per above project standards as assigned.
  • Ensure all deliverables are accurate and timely.

Skills:

• • Microsoft Word, Excel, Windows, Outlook and Access
  • Document Imaging Software
  • Knowledge of Accounting Software
  • Adobe PDF/Bluebeam

Personal Attributes:

• • Enthusiastic, personally motivated, and hardworking
  • Attention to detail
  • Extremely well organized
  • Able to prioritize and manage resources
  • Strong analytical and problem-solving skills
  • Ability to deliver accurate results on time
  • Effective communication skills

Qualifications:

• • Bachelor's degree preferred or equivalent combination of education and experience.
  • Three or more years of relevant experience.
  • Strong computer and business solutions software skills.
  • Strong interpersonal skills for interacting with project teams, vendors and subcontractors, accountants, clients, and upper management.
  • Good planning and organizational skills to balance and prioritize work.

WORK ENVIRONMENT, PHYSICAL AND MENTAL DEMANDS

Work Environment, Physical Demands, and Mental Demands:

The work environment, physical demands, and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Physical Demands while performing the duties of this job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may lift heavy objects no heavier than 50 lbs. without assistance, walks and stands for long periods of time and performs strenuous physical labor under adverse field conditions. The employee lifts, pushes, pulls or carries objects; and uses abdominal and lower back muscles to provide support over time without fatigue.

The position requires:

• • Good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination
  • The ability to quickly move arms and legs
  • Talking and hearing, both in person and by telephone

Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. The employee must have excellent stamina.

Mental Demands while performing the duties of this job:

Regularly required to use written and oral communication skills; read and interpret data, information and documents; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; and work under intensive deadlines with frequent interruptions.

Nothing in this Job Description restricts Windover’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Windover may terminate the employment relationship at any time, with or without notice and for any reason or no reason.

About Windover Construction:

A global leader in construction management and innovation, Windover creates state-of-the-art commercial and institutional spaces, urban multi-family communities, and sophisticated custom homes. As a 100% employee-owned firm, Windover is dedicated to the core purpose of building great things with great people, and its team of skilled professionals possesses a deep understanding of the construction process. Windover collaborates with clients and partners to provide a positive experience from inception to completion and has been recognized for its exceptional work with numerous industry awards. The firm is headquartered in Beverly, Massachusetts. For information on Windover, visit the company website at www.windover.com. For inquiries about job opportunities at Windover, please contact Kelsie Thomson at kthomson@windover.com.